Flow Motion Youth Athletics — Terms & Conditions
These Terms & Conditions govern participation in Flow Motion Youth Athletics programs, a program of Flow Motion Running, LLC (“Flow Motion,” “we,” “us,” or “our”). By enrolling your child, you agree to the terms below in addition to the Activities Participation, Liability Release and Media Release Agreement.
- Enrollment
Enrollment is confirmed upon receipt of payment and a completed Activities Participation, Liability Release and Media Release Agreement. A child may not begin participation until both are on file.
At enrollment, parents/guardians must disclose any medical conditions, allergies, or physical limitations that may affect their child’s participation, and must designate any person other than the parent/guardian authorized to pick up the child.
- Payment, Refunds, Make-Ups & Cancellations
Payment, refund, make-up class, and weather/facility cancellation terms are set out in Flow Motion Youth Athletics’ Refund, Make-Up, & Cancellation Policies, which is incorporated into these Terms & Conditions by reference. A copy is provided at enrollment and available upon request.
- Arrival & Dismissal
Parents/guardians are responsible for signing their child in and out where required by the host site (school, preschool, or facility), and are expected to arrive a few minutes before a session ends. Children will only be released to a parent/guardian or a person designated as an authorized pickup at enrollment.
- Health & Safety
- Please keep your child home if they have a fever, contagious illness, or injury that would prevent safe participation.
- Coaches do not administer medication. If your child requires access to medication (e.g., an inhaler or EpiPen) during a session, please discuss arrangements with your coach in advance.
- Coaches will use reasonable judgment to modify or pause activity in unsafe conditions (heat, cold, lightning, poor air quality, etc.), consistent with the make-up/cancellation policy.
- Any injury occurring during a session will be reported to the parent/guardian as soon as reasonably possible.
- What to Bring
Participants should wear athletic shoes and weather-appropriate clothing suitable for running, jumping, throwing, and agility-based movement, and should bring a labeled water bottle. Please avoid loose jewelry or accessories that could pose a hazard during activity.
- Code of Conduct
Participants are expected to follow coach instructions, treat other participants and staff with respect, and follow the safety guidelines communicated during sessions. Parents, guardians, and spectators are expected to behave respectfully toward coaches, staff, other families, and participants.
Flow Motion Youth Athletics reserves the right to remove a participant from a program for unsafe or disruptive conduct. Refunds in that circumstance are governed by the Refund, Make-Up, & Cancellation Policies.
- Communication
Flow Motion Youth Athletics will communicate schedule changes, weather cancellations, and program updates to the email address or phone number provided at enrollment. It is the parent/guardian’s responsibility to keep contact information current.
- Photography & Media
Use of photos, video, and other media of participants is governed by the Media Release section of the Activities Participation, Liability Release and Media Release Agreement.
- Changes to These Terms
Flow Motion Youth Athletics may update these Terms & Conditions from time to time. Continued enrollment following notice of an update constitutes acceptance of the revised terms.
Last updated: 7/29/2026